APPROVED

PRESENT:

Wayne Bohm, University of Southern Indiana
John Huie, Purdue University
Lou Jensen, Indiana State University
TK Olson, Independent Colleges of Indiana
Richard Tully, Ivy Tech State College
Ellen Watson, Indiana State University
Jim Williams, Indiana University

STAFF:
Tim Fisher
Dave King
Nancy Millichap
Jennifer Ping
Mark Rottler
Susan Scott
Ed Tully
Jeff Walker
Julie Wheeler

Chairman Huie called the meeting to order at 10:00 a.m.

APPROVAL OF MINUTES

The minutes of the April 20 meeting were approved as distributed.

PENDING ISSUES

Executive Director Search:Huie reported that the Search Committee is in the process of contacting references for the nine candidates and hopes to begin interviewing the top 3-5 candidates in July.

Board Agenda:Agenda items for the June 15 Board of Directors meeting will include:
-Introduction of new members
-Approval of the IHETS budget
-Review of IHETS Consortium Structure and committee representation
-Tour of the new IHETS facilities

Legislative Analysis: Huie stated that IHETS had asked for $4.9 million one-time capital but received $2.5 million. Since our priority is the move to the Access Indiana State Backbone, staff proposes to allocate $2 million over the biennium to that purpose, with $1 million in the first year dedicated to equipping satellite receive sites for ATM video.

Committee Descriptors:King distributed and reviewed a document which outlines the current IHETS Consortium Structure. Members of the ITC and Working Group will be asked to review the lists of responsibilities and look at whether they have appropriate representation at their next meetings.

INTEGRATED TECHNOLOGIES COMMITTEE

Watson reported on the IP Video Conferencing demonstration.She stated that despite some audio difficulties, the Committee was overall satisfied with the capabilities of the system.Watson noted that the group is concerned that the timelines and priorities for equipment distribution be available for review in advance for planning purposes. Scott added that staff has been working on developing a plan for how to equip IHETS TV sites for AISB video.

IPSE WORKING GROUP

Jensen reported that the Curriculum Planning Committee is preparing a report to solicit proposals for course grants.In addition, they are recommending reviewers be expanded to three for each of the IHETS member institutions. Jensen reported that the group reviewed questions raised at the last meeting about how the Working Group might best structure itself and its work to engage new constituencies toward the vision for IHETS.

Jensen added that the group is re-thinking meeting formats. It was pointed out that the current 10:00 a.m. to 1:00 p.m. format plus travel time consumes all of the day, in which case the group might make more effective use of the time by compressing current agenda items into a two-hour period, break for lunch, and reconvene in the afternoon to focus on one strategically important issue.

1999-00 OPERATING BUDGET REVIEW

King reviewed a flow chart which illustrated the IHETS operating budget, including the AISB Backbone revenue and expenses. He noted that overall, there is a 4% increase for personnel and 2% for non-personnel, with total appropriations of $8.6 million.

King reported that the major directions reflected in the budget proposal are to maintain commitments to member institutions regarding new technology availability; to begin reflecting the new IHETS mission and vision for helping higher education work with other education and information providers; to transfer more of the actual costs of operating the backbone to Intelenet; and to shift from purchase to lease of equipment.

Following discussion, Jensen moved approval of the budget.Tully seconded the motion and it was unanimously approved.

STAFF REPORTS

Tully reported that the IP Video will not be ready for distance education use by Fall, but he expects it will be ready in 6-8 months.Tully added that the AT&T conversion is underway and that the AADS agreement has not yet been signed by Intelenet. Huie asked staff to prepare a list of services that will be provided by the AISB and the benefits. ANNOUNCEMENTS
Olson reported that he and Fawcett have identified a team at each of the independent colleges that will act as contacts for IHETS activities.The list will be available on the ICI web site. The meeting adjourned at 11:35 a.m.