APPROVED

IHETS Management Committee
July 16, 2002

PRESENT
Erv Boschmann, Indiana University
Jim Bottum, Purdue University
Greg Fawcett, Independent Colleges of Indiana
Lou Jensen, Indiana State University
Fred Nay, Ball State University
Robert Ruble, University of Southern Indiana
O’Neal Smitherman, Ball State University
Brian Voss, Indiana University

IHETS STAFF
Tim Fisher
Dave King
Tim Ping
Susan Scott
Kevin Siminski
Ed Stockey
Ed Tully
Julie Wheeler

The meeting was called to order at 10:00am.

The minutes of the June meeting were accepted as distributed.

IHETS Biennial Budget Request
King reported that there are unresolved issues about how the budget request should be submitted and that Fisher has been working with IU to acquire information and forms in order to meet the August 1 deadline.

King offered two levels of discussion. The Executive Summary would be submitted as a cover sheet for spreadsheets. A draft copy of this document was distributed to the group last week.

Base request – recurring expenses
First request – re-establish the satellite system and maintenance line - $500,000
Second Request – re-establish the fund to support institutions on ITN - $1,500,000
Third Request – Lifelong Learning Service programming support over 2 years - $2,000,000
Fourth Request – Matching Fund for Development of the Indiana Learning Portal - $1,000,000

King asked the group for recommendations on asking for special requests. Ruble responded that most institutions are not asking for special funds, and expressed concern that we might lose credibility with the state by asking for funding that we know is not available.

Voss added that special requests should be able to show results, not just operating budget expenses.

Smitherman stated that he thinks the satellite request should be migrated over to the new technologies area. He suggested that we stress that the requested funds were previously removed from the budget.

The consensus was to restructure with preface that we find it our responsibility to look forward to 2003-2005 and the dollar amounts are to show parameters of operating and that we understand the constraints.

Bottum suggested that we elaborate on the bio-terrorism and Health Department item in the request. He added that Purdue folks have not yet met to discuss what they will submit with their request.

Fisher reported that in recent discussions with IU and the Commission for Higher Education, they are recommending a 4% increase for personnel and 3% for non-personnel. In addition, a 3.5% spending camp should be included in the requests and that anything over that would not be considered.
They also recommended that the restoration of the 7% funding cut, be identified as a new program.

King noted that with this new information, it is doubtful that we will make the August 1 deadline. Kramer stated that he is expecting that deadline to be extended to August 15 or 30.

Smitherman suggested that it might be helpful to add priorities to the request.

Following a lengthy discussion, King suggested that the July 22 Board of Directors conference call be postponed to mid-August, and that a Management Committee conference call be scheduled prior to that to finalize the budget request. Prior to those meetings, staff with get additional feedback from CHE and acquire guidelines for assembling the request.

INTEGRATED TECHNOLOGIES COMMITTEE UPDATE
Nay reported on ITC discussions concerning a T1 subsidy and H323 conferencing The ITC is working on a charge/fee structure for H323 conferencing. Stockey added that $100/mo per video end point or Codec would get 20 hours of video conferencing per month. Nay noted that ITC members are encouraging their institutions to let IHETS know how many codecs will be registered in order to proceed with planning. Stockey added that click to meet was approved at the meeting last Friday.

Nay reported that the group viewed a demo by Virage and an IP telephony demo by Nortel

The meeting adjourned at 11:30am.